M&E Coordinator

Martin’s Brussels EU, located in the heart of Brussels' European Quarter, offers 100 modern and comfortable rooms, ideal for both business travelers and tourists.
Our hotel also features several modular and fully equipped meeting rooms, perfect for hosting meetings, seminars, conferences, or private events in a professional and welcoming environment.
To strengthen our Meetings & Events service, we are currently looking for a Meetings & Events Coordinator.

About the job

In close collaboration with the M&E Manager and other hotel departments, you will ensure the smooth administrative and operational organization of all events held in our property.

Main responsabilities

Administration & Coordination:

• Prepare quotes and follow up on client files (meetings, seminars, events, etc.)
• Finalize event details and ensure proper execution
• Write function sheets and ensure the correct flow of information to all relevant departments
• Manage group bookings (10+ rooms or nights)
• Create group menus, event signage, and coordinate restaurant reservations for groups
• Issue event-related invoices and follow up with clients in coordination with accounting
• Participate in the continuous improvement of the M&E offering and internal processes

Operational:

• Serve as the main point of contact for M&E clients (meetings and events)
• Organize and lead site visits with potential clients
• Check meeting room setups, coffee breaks, and meals according to event sheets
• Welcome the group leader on the day of the event and provide smooth, responsive support
• Be present during events and ensure they run smoothly
• Occasionally participate in Duty shifts during the week or weekend, depending on hotel needs

Your profile

• You are welcoming, dynamic, and customer-oriented
• You are detail-oriented, well-organized, and thorough
• You show flexibility to meet both client and hotel needs
• You enjoy teamwork and collaborating across departments
• You are fluent in French and English (spoken and written); Dutch is a plus
• You are comfortable with IT tools (experience with Opera Cloud and Salesforce is a bonus)
• Previous experience in a similar role is preferred

What we offer

• You will be part of a hotel group on a human scale and will enjoy a pleasant and qualitative work environment
• Possibilities of evolution within the hotel and the Martin's Hotels' group
• Attractive salary package including work clothes, group insurance, hospitalization insurance, meal vouchers, eco-vouchers and year-end bonus
• Attractive rates in our hotels (staff rate) and in many hotels worldwide (via Hotel Employee Rate)
• Various benefits via Benefits@Work

Would you like to apply ?

Send your CV to the attention of
Stijn Beschuyt – General Manager
sb@martinshotels.com
tél. 02 235 17 10